LOS ANGELES, CA, August 14, 2026 /24-7PressRelease/ — FleetCollect, a trucking-compliance software platform serving owner-operators and small fleets across all 50 states, today introduced an IFTA audit-readiness resource that shows exactly what a state fuel-tax auditor requires and pairs it with an app that captures those records automatically. FleetCollect’s iPhone app logs state-by-state mileage and fuel purchases in the background and exports them as XLS, XLSX, and CSV files — the spreadsheet formats auditors accept.
An International Fuel Tax Agreement (IFTA) audit reconstructs a full year of travel, state by state and truck by truck. Every IFTA jurisdiction is required to audit roughly 3% of its licensed accounts each year, and many accounts are selected at random — so an operator does not have to do anything wrong to be chosen. Carriers must retain their distance and fuel records for four years, which is also how far back an audit can reach. For a driver keeping paper logs and a shoebox of fuel receipts, reconstructing that year on demand is the hard part; the question is rarely whether the miles were driven, but whether the operator can prove where.
Automatic, state-by-state mileage. FleetCollect records a continuous GPS breadcrumb for every trip and assigns each mile to the correct jurisdiction using high-resolution state-line detection. Distances are computed from the GPS track, giving a driver a defensible, timestamped record of dates, coordinates, route of travel, total distance, distance by jurisdiction, and vehicle unit number — the core elements an auditor requests for GPS-based records.
Fuel logged by state, receipts attached. Drivers add a fuel stop in seconds, capturing the date, station, gallons, price, and the state that earns the tax credit. A photo of the receipt is stored alongside the entry, so the seller’s full address and fuel type ride along on the ticket itself.
The exports auditors require. From any quarter or date range, FleetCollect produces a CSV summary, a multi-sheet XLSX workbook — jurisdiction totals, a trip log with state crossings and highways traveled, a per-vehicle breakdown, and the raw GPS points behind every mile — and a PDF summary. The same records that prepare an operator’s quarterly IFTA return are the ones handed to an auditor.
“Most owner-operators don’t get audited because they did something wrong — they get picked at random, and then they’re asked to rebuild a year of miles they never wrote down,” said Herman Armstrong, founder of FleetCollect. “The point of this is simple: the best time to have an audit-proof mileage log is the day before the letter arrives. If you’re tracking with FleetCollect, the answer to an audit is a download, not a month of digging through receipts.”
FleetCollect’s IFTA tracking is available now on the iPhone App Store and Google Play Store. The audit-readiness guide — including the full checklist of records auditors request — is available at fleetcollect.
FleetCollect is a trucking compliance software platform operated by Solve For Solutions LLC of Carson, California, founded by Herman Armstrong. FleetCollect provides IFTA fuel tax tracking, DOT Driver Qualification File (DQF) management under 49 CFR Part 391, and a nationwide DOT drug and alcohol testing consortium for owner-operators and small fleets across the United States. Learn more at fleetcollect.net.
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